We use different fonts in Microsoft Word 97/2000 all the time without knowing much about each font. Selecting a particular font can influence the look and feel of your Word 97/2000 document. In some cases, it's essential to know more about a font before using it. For example, before embedding a TrueType font to make it easy to share a document, you need to know whether embedding is permitted by the font vendor.

Microsoft Windows� comes with basic font information, such as the type file name, location, and size.  The Font properties extension adds additional tabs to the font properties dialog box. The information includes descriptions of each font, features, links to the font vendors and font designers, legal information (ownership, copyright, trademark, license, and embedding permissions), and some technical information.

To view font properties in Windows

1. In Control Panel, double-click the Fonts icon.
2. Right-click a font name, and then click Properties on the shortcut menu.

 

Have you ever wanted to make several non-sequential words stand out by using a special font in your document? Or have you ever wanted to change certain solid lines to dotted lines in graphics created with the drawing tools? If you've ever wanted to apply the same format to items in different locations in a file, you might not realize how easy it is. Instead of clicking the Format Painter button on the Standard toolbar every time that you want to apply the new format, you can take advantage of the button's "sticky" feature.

1. Select the item whose format you would like to copy.
2. To copy the selected format to several items, double-click the Format Painter button. The button stays selected, or "sticky."
3. Select the text or graphic where you want to apply the new format.
4. When you're finished applying the format, click the Format Painter button again or press ESC.

Note  Applying text and graphics formatting multiple times does not work between programs. For example, you cannot apply formatting from Word to PowerPoint�.

More Information

For more information, type format painter or copy formats in the Office Assistant or on the Answer Wizard tab in the program's Help window, and then click Search. 

The Format Painter button on the Standard toolbar is a quick and easy way to copy character or paragraph formatting from one place to another in a Microsoft Word 97/2000 document. If you select a paragraph before clicking the Format Painter button, it copies all the paragraph formatting (including font formatting). If you select only characters, it copies only the character formatting. When you double-click the Format Painter button, you can apply the same formatting repeatedly throughout your document until you click the Format Painter button again to turn it off.

 

Have you ever scrolled through a document with a lot of graphics in it? You may have noticed that it takes more time than if the document had no graphics. This is because loading and displaying graphics requires additional memory. To speed up scrolling, just hide your document's graphics.

1. On the Tools menu, click Options, and then click the View tab.
2. To hide clip art or imported graphics, select the Picture placeholders check box under Show. Word displays only an outline of the graphic.
3. To hide graphics created with the drawing tools if you are in print layout or Web layout view, clear the Drawings check box under Print and Web Layout options. Word does not display the graphic or an outline. (In normal or outline view, graphics created with the drawing tools are not displayed.)

Note  Word will apply these settings to all your documents. If you'd like to display graphics in a different document, you must restore the default settings.

What is the simplest way to move multiple items from different parts of your document to another place in the document or to another document? If you're using Word 2000, just spike the items.

The Spike allows you to cut multiple items and paste them as a group in a new location in your document or to another document. Every time you use the Spike, Word appends the item to a file until you empty the Spike.

To move text and graphics with the Spike

1. Select an item you want to move, and then press CTRL+F3.
   Repeat this step until all the items are on the Spike.
2. Click a place in the current document, or in a new document, where you want to paste the items.
3. Do one of the following:

   If you want to paste the items once and empty the Spike, press CTRL+SHIFT+F3.

   If you want to paste the items multiple times, type spike, and then press F3.

Microsoft Word 97/2000 automatically lists the last four documents that you've opened at the bottom of the File menu. To open a recently used document, just click that document name on the File menu.

You can change the number of documents listed by clicking Options on the Tools menu, and then clicking the General tab. In the Recently used file list box, type or select a number from 1 to 9, or clear the number in the box if you don't want recently used documents listed.

You can print a Word 97/2000 document's properties, styles, comments, AutoText entries, or key assignments as easily as printing the document itself. Just click Print on the File menu, and then select what you want to print in the Print what box. Select any other appropriate options in the Print dialog box, and then click OK.

From within Microsoft Word 97/2000, you can close or save all the documents you have open at once. Just hold down the SHIFT key as you click the File menu, and then click Close All or Save All.

If you create a Web page in Word 2000 and then decide that it should be in regular document format instead, you can save the Web page as a Word document. Open the Web page in Word and click Save As (File menu). In the File name box, type a new name for the document. In the Save as type box, click Word Document, and then click Save.

If you are running Windows� 98 (or if you have installed the Internet Explorer 4.0 Windows Desktop Update for Windows 95), you can close multiple windows at once, such as open Word 97/2000 documents, right from your Windows taskbar. Just hold down the CTRL key while you click each taskbar window that you want to close. Next, right-click any of the windows you just selected, and then click Close. You might be prompted to save any changes to your documents.

Saving your Microsoft Word 97/2000 documents as Web pages is one solution to sharing documents with team members with different platforms and word processing software. Your teammates only need a browser to view your documents, and the format and appearance of your documents are preserved.

To save your document as a Web page

1. On the File menu, do one of the following:
   In Word 2000, click Save As Web Page.
   In Word 97, click Save As HTML.
2. In the Save in box, type or select the name of the folder where you want to save the file.
3. In the File name box, type or select the name of the file.
4. In the Save as type box, do one of the following:
   In Word 2000, select Web Page.
   In Word 97, select HTML Document.
5. Click Save.

You can format tables for Web pages any way you want to, or leave the format as it is when the table is initially created. To get a "Web look," you can apply one of the new Web style formats. To automatically apply the formatting you want, click Table AutoFormat on the Table menu, and then click the format you want in the Formats box.

It's easy to create complex tables with different numbers of columns in some rows or a different number of rows in some columns by using the Draw Table tool on the Table menu in Word 97/2000. Just click the Draw Table tool and draw a table directly on your document, the same way you'd draw a table on paper. To make changes, use the Eraser tool (Tables and Borders toolbar) to erase a line or row just as if you were using an eraser on paper.

If you created a style, an AutoText entry, a toolbar, or a macro in a Microsoft Word 97/2000 document or template that you want to use in another document or template, you can easily copy it. Just click Templates and Add-Ins on the Tools menu, click Organizer, and then select the appropriate tab. In the In DocumentName box, close the document or template if necessary, and then open the file from which you want to copy an item. Do the same thing in the To TemplateName box, only open the document or template to which you want to copy an item. In the In DocumentName box, scroll down until you find the item you want to copy, click the item, and then click the Copy button. The item is added to the other document or template.

When you type a proper name such as "John Smith" near the end of a line in Word 97/2000, Word may separate the words, putting "John" at the end of one line, and "Smith" at the beginning of the next line. To keep words together on the same line, insert a nonbreaking space between them. For example, type John, enter a nonbreaking space by pressing CTRL+SHIFT+SPACEBAR, and then type Smith.

Use Click and Type in Microsoft Word 2000 to quickly insert text in a blank area of a page - without entering tabs or pressing ENTER to place the cursor where you want to start working. You must work in either print layout view or Web layout view to use Click and Type. In either view, move the I-beam pointer around the page and double-click where you want to insert text. As you move the pointer around the page, the Click and Type pointer shape indicates the formatting style that will be applied in different areas. For example, depending on where you double-click, the formatting styles might be Align Left, Center, or Align Right.

If you want information on how your paragraph is formatted, you can get it quickly with What's This? (on the Help menu) in Microsoft Word 2000. Word provides paragraph and font information, such as how far the paragraph is indented and its alignment, and the font used in the paragraph or the font used for a specific character.

To view the format settings for a paragraph or a specific character

1. On the Help menu, click What's This?
2. When the pointer changes to a question mark, click the paragraph or character you want information about.
3. To exit the What's This? dialog box, press ESC.